Bookkeeping & year-end close: records and DBD deadlines

Work we accept

• Assess prior books, accounting period, business type and unresolved items before accepting work
• Post supported transactions and maintain a missing-evidence list
• Reconcile bank, receivable, payable and other active accounts
• Prepare asset, inventory and period-end adjustment schedules appropriate to the business
• Prepare statements under the applicable framework, assessing TFRS or TFRS for NPAEs as appropriate
• Assemble supporting schedules and coordinate queries with an independent auditor
• State separately whether DBD submission or tax filing is included in the engagement

What we do not do

• The office does not issue an audit opinion in place of the independent auditor
• No fabricated receipts, tax invoices or backdated entries without real transactions
• No assurance that every expense is tax-deductible or every audit opinion will be unmodified
• Complex systems require a capability and scope assessment before acceptance

Documents to prepare

• Entity registration, authorised signatories and accounting year-end
• Trial balance, ledgers, prior statements and previous audit report if available
• Statements for every bank account with transaction-linked receipts and payment evidence
• Tax invoices, receipts, delivery notes, contracts and relevant import/export evidence
• Year-end receivable, payable, inventory, asset and liability schedules
• Payroll, earlier tax returns and submission receipts for reconciliation with the books
• An explicit list of missing records and disputed entries at the outset

How the work proceeds

1. 1.Assess the books and key dates

   Identify entity type, accounting period, planned approval meeting and prior-book limitations; allocate posting, close, audit and submission responsibilities.

2. 2.Receive evidence and verify opening balances

   Compare brought-forward balances with prior statements and ledgers. Share the gap list; do not invent balancing adjustments.

3. 3.Post and reconcile

   Link entries to evidence, isolate unclear transactions for factual assessment and reconcile bank balances with the ledger.

4. 4.Close and prepare for independent audit

   Prepare schedules and adjustments under the applicable framework. The independent auditor assesses evidence and forms the opinion.

5. 5.Approve, submit and retain receipts

   Responsible persons arrange statement approval; the appointed filer submits within the applicable deadline and retains the receipt. Check tax filing separately.

Statutory deadlines

• Limited company: submit audited statements for general-meeting approval within four months of account closing (Civil and Commercial Code Section 1197, as explained by DBD)
• Limited company: file with DBD within one month after general-meeting approval (Accounting Act B.E. 2543, Section 11); an earlier meeting means an earlier filing deadline
• Registered partnerships, foreign entities doing business in Thailand and joint ventures: Section 11 generally requires filing within five months of account closing; do not apply that rule indiscriminately to limited companies
• Shareholder-list and tax-return submissions have separate requirements. Verify announcements, holidays and entity status with the authority before scheduling

Before you decide

• Directors or other responsible persons must still arrange complete records; outsourcing does not transfer every statutory responsibility
• Bank movements are not automatically income or expenses; examine contracts and transaction substance, including loans and advances
• A company with no revenue may still have expenses, liabilities and statement obligations until the legally required closure process is completed
• Distinguish accounting expenses from tax-deductible expenditure and retain adjustment explanations
• Assess corrections to previous statements or filings with responsible professionals and authorities; do not silently replace historical files

Frequently asked questions