Virtual Office · Premises rights and evidence

Virtual office for a Thai company: what must the address prove?

A proposed registered address should match the premises and rights the company will actually use. Start with the person entitled to grant those rights, the precise address and unit, the official-mail arrangement and the limits of your business—not a promise that an address works for every company. DBD registration does not automatically establish VAT eligibility, satisfy a bank or secure a business licence. Those are separate decisions based on their own evidence.

Request an address and evidence assessment Virtual office services

Illustrative company-document and location-map review before choosing an address — Generated illustration, not an actual client, office or rental unit; it cannot replace premises photographs for official filing.

Separate decisions before incorporation

Registered address

Premises rights and filing particulars

DBD considers the registration application

VAT establishment

Actual space and rights in the particular case

RD assesses this separately from DBD

Business licence

Activity and licence-specific premises criteria

Check with the licensing authority

Official mail

Recipient, notification and originals

Agree the procedure; it does not replace responding to notices

Scope to agree before work starts

Review the entity, shareholders, directors and actual activities before selecting an address.
Check the premises-rights provider and supporting evidence rather than relying on a package name.
Reconcile the address in the contract, map and registration application.
Define registration support and mail handling as separate written service scopes.
Assess follow-on VAT, bookkeeping and relocation work, separating service charges from government fees.

Limits and work not accepted

No assurance of VAT registration, bank acceptance or licensing merely because a company is registered.
No claim that every address supports warehousing, manufacturing or a premises-specific licence.
No nominee shareholders or fabricated capital-payment or premises evidence.
No assertion of a branch, permanent staff or a dedicated client area before the actual premises are verified and agreed.

Documents and information to prepare

Proposed name and a valid DBD name-reservation result; this is not a requirement to reserve three names.
Promoter, shareholder and director details; capital, share allocation and signing conditions.
Actual activities, working and storage locations, and any required licences.
Full address, the premises-rights provider and a draft contract stating the company’s rights.
Identity evidence appropriate to the applicant and filing channel; do not send unnecessary copies before clarifying the recipient and purpose.
Primary and backup contacts for official mail, plus how originals are handled when the agreement ends.

Assessment and work sequence

1.Separate business permissions from the address
Identify the actual activity and responsible authorities first. Foreign ownership, business permissions and premises rights are different issues. Do not use artificial shareholding arrangements or people who are not genuine investors.
2.Check the chain of premises rights
Establish whether the provider owns, leases or otherwise controls the premises and may grant rights to your company. Reconcile the unit, floor, address and term. Pause payment and filing if these matters cannot be substantiated.
3.Agree the contract and mail procedure
State address-use rights, accessible space, inclusions, exclusions, notification channels, backup contacts and forwarding of originals. A notification message does not extend a deadline stated in an official document.
4.Review the filing through the current channel
Cross-check the name, address, objectives, capital and signing authority. Verify DBD’s current submission and identity-verification requirements. Answer additional requests truthfully without backdating or inserting unverified information.
5.Check the result and ongoing duties
Review the registered particulars and appoint responsibility for company records and accounting. Assess VAT, banking and licences separately. If the application is not accepted, establish the reason before amending or resubmitting.

Duties and deadlines to verify

Check the actual DBD reservation expiry and submission deadlines.
Arrange bookkeeping under the Accounting Act B.E. 2543 (2000); no revenue does not by itself remove the company’s duties.
Check financial-statement and registration deadlines against the entity type and actual event.
Plan relocation before the premises agreement expires, including any relevant tax registrations.

Before you decide

Do not treat website illustrations as evidence of the actual premises offered.
A company affidavit is not evidence that the address has been accepted for VAT.
Investigate before contracting if the provider cannot explain premises rights or the handling of notices and court documents.
The agreement should address termination, return of records and relocation—not just charges.

Questions before choosing an address and filing

Does renting an address guarantee incorporation?

No. Premises rights, the actual business and DBD filing requirements must be checked individually. “Virtual office” is a service label, not a licence or substitute for evidence. Obtain written confirmation of the proposed rights and documents before contracting.

Does DBD registration make the same address VAT-ready?

No. DBD registration and VAT are separate assessments. RD ruling กค 0811/พ./ก.132 rejected the shared-office membership described there because members lacked definite possession or use of a specified area. Check premises rights and the actual VAT circumstances separately.

What should I ask before paying?

Ask for the actual address and unit, who may authorise its use, the evidence supplied, access rights, official-mail procedure, excluded charges and the exit arrangement. Put the answers in the contract or an attachment rather than relying only on a phone conversation.

Can a foreign-owned business use a virtual office?

Assess foreign-business permissions, entity structure and premises suitability separately. No nominee arrangements should be used. An office address may be unsuitable for a particular licence or inspection even where office work can be performed there.

What if an official letter arrives before I receive the original?

Check receipt, notification and the deadline in the letter immediately. Obtain all pages and arrange the original. Do not assume delayed forwarding restarts a legal deadline. Agree backup contacts and an urgent-document procedure in advance.

Which costs are separate from the address agreement?

Separate address use, filing assistance, DBD fees, additional records, original-document forwarding, bookkeeping and relocation. Request scope and terms for additional requests or non-acceptance; a single package price does not establish that every task is included.

Official sources and citation limits

The shared-office ruling dated 6 August 2001 explains the limits of the arrangement described; it is not approval of this website’s services. Read the documentary checklist alongside current requirements for the applicant and chosen filing channel.

Continue with related decisions

Request an assessment of the actual arrangement

Start with the activity, proposed address, premises-rights arrangement and intended application. You do not need to send a full set of personal records initially. Necessary evidence, scope and fees will be assessed before work starts; authority decisions are not guaranteed.

Send details for assessment